Fleet maintenance software for trucking companies Know what every truck needs before it breaks down.
CDLBoss keeps your preventive maintenance, annual DOT inspections, driver-reported defects, repairs and costs for every truck and trailer in one place. Open it in the morning and you see exactly what to handle first.
No sign-up to look around · Trailers and users free · From $690 a year
Available
41
In shop
3
Due soon
7
Overdue
1
Needs attention
- Unit 103Air leak at rear drive axleOut of service
- WO 1002DPF regen issue, est. $3,450Needs approval
- Trailer T‑201Annual DOT inspection5 days overdue
- Unit 101PM‑A serviceDue in 820 mi
Sample data
Trailers and users free
Priced by trucks only
Same-day setup
Import the spreadsheet you have
Built for 49 CFR 396
Records kept, nothing deleted
Works on any phone
No app store download
What you get
Everything the shop, the office and the drivers need
Owners, maintenance managers, mechanics and drivers each get their own view, so nobody wades through screens that aren't theirs.
Bring your fleet over in an afternoon
Upload the spreadsheet you already keep. We read the columns, point out any rows with problems, and set up PM and annual inspection dates from your last service records.
PMs and annual inspections on time
Set intervals by days, miles or engine hours. Whichever comes first triggers the reminder, so a high-mileage unit never waits for the calendar.
Work orders that get closed
A driver reports a problem with photos. A manager assigns it, gets an estimate approved and tracks it to the shop and back. Every step is dated and signed.
One person approves the big repairs
Managers approve up to the limit you set. Anything bigger, and any unit you retire, goes to the company admin first.
Real numbers on maintenance spend
Cost per truck and trailer, by category and by shop. Downtime, repeat repairs and on-time PM rate. Estimates are kept apart from what you actually paid.
The nearest shop, one tap away
Broken down on I‑40? Drivers type where they are and get the five closest truck shops with a button to call each one.
Explore CDLBoss by job
- Fleet maintenance softwarePMs, inspections, repairs, records and costs for trucks and trailers in one place.Learn more
- Preventive maintenancePM intervals by days, miles or engine hours, with reminders before they're due.Learn more
- DOT compliance recordsAnnual inspections and maintenance records organized for 49 CFR Part 396.Learn more
- DVIR & driver inspectionsPre- and post-trip inspections on the driver's phone, with defects sent to the shop.Learn more
- Maintenance cost trackingRepair spend by truck, trailer, category and shop, with approvals for big jobs.Learn more
How it works
Up and running the same day
- 01
Import your equipment
Upload your truck and trailer list from Excel or CSV. Unit numbers are all we need to start.
- 02
Set your service intervals
Start from our defaults for PM, annual DOT and registration, then match them to how your fleet actually runs.
- 03
Run the day from one screen
Open the dashboard each morning and work down the list. The most urgent item is always at the top.
Pro · For drivers
A two-minute pre-trip, right on their phone
Drivers tap OK down the list, mark anything that's wrong, snap a photo and sign. The shop gets a work order before the driver leaves the yard.
- Pre- and post-trip inspectionsThe federal checklist for tractor and trailer, with one tap for everything that's fine.
- Defects go straight to the shopEach defect becomes a work order. A mechanic signs off the repair and the next driver reviews it before rolling.
- Alerts on their phoneRepairs finished, inspections due, CDL and medical card expiring. No text message fees.
- Sign in with a phone numberNo email needed. Drivers stay signed in, so it opens like any other app.
Pre-trip · Unit 101
Right rear marker out · 1 photo
Records that hold up when someone asks for them
Every inspection, repair and sign-off is dated, attributed and kept. Download a clean PDF for one truck or years of fleet history when an auditor, insurer or buyer asks.
Maintenance records
Kept while the unit is yours and well past the 6 months after it leaves (49 CFR 396.3).
Annual inspection reports
Tracked every 12 months, with the report kept beyond the 14 months required (396.21).
Driver inspection reports
Defects certified before the unit runs again and reviewed by the next driver (396.11, 396.13).
Full change history
Who changed what and when, including approvals with before and after amounts.
Pricing
Priced by your trucks. Trailers and users free.
One yearly price for the whole company, and the bigger your fleet, the less each truck costs. We help you pick the right plan on your demo call.
Standard
$1,740/year
About $9.67 per truck a month
Pro
$2,090/year
About $11.61 per truck a month
Pro is just $1.94 more per truck a month and adds the driver app: daily inspections on the phone, defects straight to the shop, mileage kept current.
Trailers and users are always free. The bigger the fleet, the less each truck costs.
Standard
From
$690/year
Up to 5 trucks, then $105 per truck up to 25 and $75 after that
Maintenance control for the office
- Trailers and users free, no limit
- Import from Excel, CSV or your TMS
- Drop in invoices and inspection reports, CDLBoss fills in the record
- Driver, truck and trailer profiles with notes and documents
- PM, DOT & compliance calendar with reminders
- Work orders, approvals & costs
- Reports and PDF record packets for audits
- Find a shop with tap-to-call
- Drivers report issues with photos
Pro
From
$890/year
Up to 5 trucks, then $120 per truck up to 25 and $80 after that
Adds the driver app and daily inspections
- Everything in Standard
- Pre- & post-trip DVIRs on the phone
- Defects become work orders automatically
- Mechanic repair sign-off & driver review
- “My truck” view for drivers
- Push notifications and text messages to drivers' phones
- Mileage captured at every inspection
Billed yearly. We set up your account and load your fleet with you after the demo.
Questions we hear a lot
How do we get started?+
Book a demo. If CDLBoss is a fit, we set up your company account, load your equipment list with you and walk your team through it. Most fleets are running within a day.
Is there a free trial?+
No. Instead we show you the product on a call with your own kind of equipment, then help you get set up properly so nothing is left half done.
Do our drivers need to download an app?+
No. CDLBoss runs in the phone's browser and can be added to the home screen like an app. Drivers sign in with their phone number.
How is the price worked out?+
By the number of trucks (power units), once a year for the whole company. Trailers, mechanics, drivers and office users are free and unlimited. The bigger the fleet, the less each truck costs.
Who can see our data?+
Only the people you invite, with the permissions you choose. Every company's records are kept separate, and every change is logged.
Does CDLBoss make us DOT compliant?+
It keeps the records the regulations ask for and reminds you before things are due. Compliance still depends on the work being done and signed by your people.
See it with your own fleet
Book a 30-minute call. We'll show you how your team would use it, using trucks like yours.